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THE BIG BUS SHOW 2025
TRADE STAND RULES, REGULATIONS, HEALTH AND SAFETY POINTS.
1. This event is open to the public from 10am to 4pm and set up is available from 7am on the day and from 12pm to 6pm on the day before
2. All sites and stalls must be staffed, stocked and open to the public by 10am to 4pm on the show day.
3. All vehicles (not exhibiting in the event) to be removed from the show area by 10am, no unloading permitted after 10am. A designated parking area will be advised by our showground staff.
4. ALL Exhibitors and trade vehicles must be parked in the designated parking area or within your stand area by 10am.
5. No vehicle movement allowed on site during the hours of 10am and 4pm.
6. No stall should be dismantled before 4pm.
7. No stand is secure until the payment is cleared, payment will be due 56 prior to the event (Sunday 15 June 2025)
8. Your payment must be made in full at the time of booking.
Payable to the following bank details (No VAT will be charged for this event):
Lloyds TSB Business Account
The Eastern Counties Bus Preservation Group
Sort Code: 30-96-26
Account No: 54608968
Cancellation and Refunds
Exhibitor Cancellation: If an exhibitor cancels their booking, the following refund policy applies:
28 to 56 days before the event: 50% refund
Less than 28 days before the event: No refund
Event Cancellation: If the event is cancelled by the Organizer, Trade Stands will receive a full refund. The Organizer will not be liable for any additional expenses incurred by Trade Stands.
9. The BIG Bus Show has taken reasonable precautions to ensure the health & safety of everyone present for the event. For these measures to be effective, please take reasonable precautions to avoid and prevent accidents occurring by removing obstacles which may cause tripping, falling or equipment/goods falling onto people and adhering to the guidelines of the show and its officials.
10. Please leave your pitch as you found it, clear any rubbish/debris and make good any damages to the ground caused by post holes etc.
11. Smoking is prohibited in all covered spaces.
12. Selling goods by auction or offering live animals, raptors etc as prizes is prohibited. Raffles, tombola or pick-a-ticket stands will not be permitted without permission from the event organisers.
13. Safeguard your property! The BIG Bus Show will NOT accept any responsibility whatsoever for any losses, exhibitors must ensure that they have adequate insurance, The BIG Bus Show will not entertain any claims.
14. Exhibitors should display their name and address which can be easily seen by the public.
15. Please find our risk assessment forms attached, these MUST be completed and returned to the events office with your application.
16. Allocation of stands will be to the event managers discretion.
17. No exhibitor/trader may sub-let any part of the site allocated.
18. Amplification equipment may be used provided it is at a reasonable level and not intrusive to other traders or members of the public.
19. Any exhibitors who bring their own marquee MUST provide a Health & Safety Risk Assessment together with a suitable fire extinguisher.
20. All prices are for the Event duration.
21. VAT is not payable on static pitches.
22. A trader pass/wrist band and one vehicle pass per trade stand plus three passengers will be allocated upon arrival on the event date. If extra is required, please contact the events office prior to the event. These will be priced at £5 per person.
23. Please note there are no guaranteed stand locations within your booking agreement. The event organisers reserve the right to make changes or relocate stands as they deem appropriate.
24. The BIG Bus Show shall in no circumstances be liable to the trader for any refund, loss of business, profit, whether direct, indirect or consequential through events, weather or ground conditions beyond its reasonable control and will be under no obligation whatsoever to compensate the trader.

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